Privacy Policy

The Charles Hayward Foundation is committed to protecting your personal information and respecting your privacy. The Privacy Policy explains how we collect, use and store personal information.

How we collect and process personal information:

We collect personal information from you for the purpose of assessing your grant application and to enable us to process and monitor our grant once it has been awarded.

When you submit a grant application to us you are confirming that you have the consent of your organisation to pass on its data to us. We ask that all beneficiary information is anonymised before submission.

The personal information we collect may include your name, the name of the charity/organisation you work for and associated postal and email addresses.

We use this information to contact you about the grant application you have submitted and to carry out other obligations arising from assessing, awarding, monitoring and evaluating the grant. We send you information you have requested or which may be of interest to you in relation to your grant or grant application.

We may share some of this data with other organisations we consult during our grant making process if they have a legitimate interest in the process; this may include other funders, trusts and foundations, and related interest groups.

We will not sell your information to third parties and will not share your information with third parties for marketing purposes.

We keep our retention period for personal information under review. We are required to keep some personal information to comply with the law and to meet our statutory obligations. Information provided in the process of grant application and reporting on a grant may be held as archives to inform our future grant making.

How you can access your personal information

You have the right to view personal information we hold about you. To request this please send an email to Dorothy Napierala at We will respond within 30 days. You will be asked to provide proof of identity. You may also withdraw consent to be contacted and/or request us to purge the personal data we hold on you by emailing us at the same address.

Safety and security of data

We take appropriate measures to ensure that all personal data under our control is kept securely and in accordance with data protection laws. In order to prevent any unauthorised access or disclosure we have put suitable physical, electronic and managerial procedures in place to safeguard the information we collect. All data we collect electronically is securely backed up and our grant making database is held on a secure cloud based database.


Cookies are small files which are stored on a user’s device. They are designed to hold a modest amount of data specific to a user and a website, and can be accessed either by the website or the user’s device. Cookies are created to improve your experience of a website.

We use traffic log cookies to identify which pages are being used. This helps us analyse data about web page traffic and in turn improve our website by tailoring it to our customer’s needs. We only use this information for statistical analysis purposes and the data contains no personal identifiable information.
Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not.

You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.

We regularly review this Privacy Policy. The policy was written in May 2018.